Accounts Executive (Accounts Payable)

Overview

Accounts Executive (Accounts Payable) Jobs in Greater Kuala Lumpur at Valiram

Title: Accounts Executive (Accounts Payable)

Company: Valiram

Location: Greater Kuala Lumpur

About Valiram

Valiram is a retail company founded in 1935. The company has expanded to become a global retail industry with 520+ locations in 10 different countries. Learn more about us at www.valiram.com

Valiram Brands:

• Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown)
• Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc)
• Accessories (Swarovski, Mont Blanc)
• Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi)
• F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party)
• Watches (Swiss Watch Gallery, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega)

About the Role

This role is involved in Accounts Payable operations, including invoice processing, vendor payments, and reconciliations, ensuring accuracy, compliance, and timely processing to support smooth financial operations.

Key Responsibility Areas:

• Responsible for timely and correct data entry into accounting system.
• Fully responsible on recognize and define problems in the report data; maintains accounts data; research questionable entries and initiates corrective measures; resolves out-of-balance conditions.
• Checking SOA (Statement of Account) against supplier aging before payment proposal:
• -Ensure all invoices with confirmed GRN (Goods Received Notes).
• -Request and follow up from supplier a copy of the invoices (INV)/debit notes (DN)/credit notes (CN) if do not received.
• -Prepare discounted schedule as supporting (for the suppliers that applicable for cash discount).
• Responsible to propose payment on time (7 working days before due date), ensure noduplication and any deduction/CN shall be offset with payment. (Cut off time for daily submission is 12 noon).
• Responsible for supplier's payment reconciliation which includes: –
• -Calculate foreign exchange gain or loss.
• -Check, follow up and obtained INV/DN/CN which are pending to capture in aging.
• -Calculate the cash discount for all invoices that has been captured in the aging and where payment has been made
• -Update and clear BA/TT/cheque reconciliation which is pending within 3 working days except for advance payment.
• Responsible to prepare monthly supplier reconciliation and tally the aging balances with supplier statement of account.
• Assist in closing monthly accounts in a timely manner and ensure all transactions are captured correctly and accurately.
• Responsible to tally inter-company trade transactions balances.
• Compiles various documents, verifies their accuracy, and ensure all accounting transactions are fully supported by relevant documents.
• Ensure all accounting documents are filed appropriately and timely manner.
• Compiling documents for GST Quarterly Reporting and Custom Audit Report for companies that involved.
• Assist in preparing and printing all accounting records for audit purposes at the end of the financial year. Provide full cooperation to external and internal auditors during audit of company accounts.
• Provide full cooperation to external and internal auditors during audit of company accounts.
• Compiles various documents, verifies their accuracy and propose payments as and when required.
• Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
• Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Responds to inquiries, check accounting transactions, to locate and resolve discrepancies.
• To receive and process all invoices and claims.
• Handle vendor enquiries and resolve any problems on a timely manner.

Key Requirements:

• Education: Minimum a Diploma/Degree in Finance and Accounting.
• Professional Experience: Minimum 1-2 years of experience in a comparable retail environment. Potential fresh graduates are acceptable.
• Personal attributes:
• Good interpersonal skills.
• Pleasant Personality.
• Excellent communicator.
• Proficient in computer skills.
• Languages: Fluent English and both in written and spoken. Knowledge of other language is added advantage.