Overview
Administrative Assistant Jobs in Toronto, Ontario, Canada at LOFT Community Services
Title: Administrative Assistant
Company: LOFT Community Services
Location: Toronto, Ontario, Canada
DATE:February 9th, 2024
LOCATION:Toronto, ON – Quality and Service Excellence
COMPENSATION:$46,577 – 56,329 Annually Prorated
LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.
To help fulfill its mission, LOFT is hiring aAdministrative Assistant– Client Care.Job SummaryThe Administrative Assistant – Client Care renders a range of services pertaining to the coordination and operation of the administrative, financial and bookkeeping functions across all client-care streams. General clerical coordination includes data entry, typing, filing, photocopying, and stationary control. Financial and bookkeeping duties include tracking processes and procedures related to client-carepetty cash, and payroll duties for all client-care streams. In addition, the Administrative Assistant – Client Care ensures that the established accounting requirements and practices across all client-care streams are implemented in accordance with LOFT Community Services policies and procedures.
This position requires an individual to have highly developed computer and bookkeeping skills, the ability to follow through independently on assigned projects, have a good understanding of social services especially in regards to individuals with complex mental health needs, display a high degree of organizational skills along with a high level of maturity, tact and the ability to relate effectively to people at all levels. This position also has a degree of interaction with clients and community partners.
The Quality and Service Excellence team supports the continuous integration of evidence and clinical wisdom to enhance client-care experiences and client outcomes. Through areas such as measurement-based care, program evaluation, and research, core principles of evidence-based practice are applied to client care so that supports and services are tailored and individualized.
What You Will DoSecretarial
Scheduling and preparation of client-care and stream-specific meeting materials and presentations.
Administrative support for all client-care initiatives (e.g., CARF) and special interest groups (e.g. working groups, community of practices).
Type correspondence, reports, schedules, meeting minutes and other materials for Client-care Stream Directors, supervisory and other staff, if required.
Preparation and upkeep of all client-care stream records (i.e. staff training files, MOUs, tracking of sentinel and critical incidents, etc.) in an organized and up-to-date fashion.
Ensure inventory of letters, general forms, program information, manuals and mailing lists for client-care streams are maintained.
Preparation of expense and mileage claims for Client-care Stream Directors.
Financial/Bookkeeping
Monitors all client-care receipts and allocates to the appropriate accounts.
Coordinate and complete all client-care banking functions pertaining to the client-care stream as required.
Receive and check that client-care supplier invoices are legitimate and forwarded to the appropriate staff personnel for authorization. Once authori…
