Overview
Administrative Coordinator Jobs in New York, NY at Solomon Page
Title: Administrative Coordinator
Company: Solomon Page
Location: New York, NY
We are hiring an administrative coordinator for a fashion company in NYC!
- Pay: $29/Hr + based on experience
Provide administrative support to the SVP of License & International Strategy, their direct team, and total International team as needed, inclusive of the coordination of International Market Week
Responsibilities:
CALENDAR / TRAVEL / EXPENSE MANAGEMENT:
- Manage scheduling and coordination of meetings, team meetings, and individual meetings across all time zones for SVP – Global License & International Strategy with a clear sense of urgency and accuracy
- Take ownership for ensuring prioritization is clear and executed against
- Reconcile and approve invoices and all expenses in a timely manner meeting expense deadlines – TBD based on SVPs discretion
- Coordinate domestic and international travel arrangements; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, etc.
- Take ownership for the International Travel Budget with oversight from Senior Manager – International Operations
COMMUNICATION & DOCUMENTATION:
- Prepare requested presentations and other forms of communication to internal and external Business Partners including supporting on All Hands decks
- Update confidential reports/materials as directed & create/prepare materials for key meetings
- Handle proprietary and non-routine information with confidentiality
- Understand and execute against priorities, where not clear seek to understand
- Manage notes and action items for Weekly Direct Reports meeting as well as monthly Extended International Leadership meetings; Town Halls-
PRIORITIZATION & TIME MANAGEMENT
- Manage the handling of multiple calendars and deliverables
- Prioritize tasks/requests in order to meet deadlines with critical attention to detail
- Proactively communicate with team to ensure they are aware of timelines and conflicting priorities
- Flexibility to work outside of U.S. time zones is sometimes required due to leaders travel schedule or international partners
GENERAL RESPONSIBILITIES:
- Coordinate International Market Weeks. Including but not limited too: catering, fit model bookings, calendar management, logistics management
- Manage Zipline International user access, setup and troubleshooting
- Manage building guest access with security team
- Support senior leaders with administrative tasks, such as but not limited to: IT tickets, new hire set ups, meeting room bookings, distro management, etc.
- Order necessary supplies/samples for department
Required Qualifications:
- Associates or Bachelors degree or commensurate experience required
- 5+ years previous experience supporting Executive Leadership in a high touch capacity preferred
- Experience booking & managing extensive international travel schedules as well as visa applications
- Experience with Concur & Ariba preferred or similar expense systems
- Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
