Overview
Bookkeeper – Compliance & Operations Jobs in Tempe at Athenas Window Fashion
Overview
We are seeking a high-accuracy Bookkeeper who thrives in a fast-paced construction environment. This role manages daily financial entries, job setup in QuickBooks Online, payroll compliance through multiple portals, and weekly A/R and A/P workflows. You will work closely with the CFO, Operations, and Project Management teams.
Key Responsibilities
Financial Management
- Update/post daily bank transactions
- Post Capital One & Home Depot activity; upload receipts via Dext
- Post customer deposits in QuickBooks Online
- Reconcile QBO balances daily
- Maintain organized digital documentation
Job Management
- Create customer/job records in QBO when jobs are marked Accepted in OneCrew
- Maintain the Current Jobs List (certified payroll requirements, OCIP, sales rep, billing rules)
- Prepare invoices and payment applications when jobs are Completed
- Process pay apps through Textura or other portals
- Update job status in OneCrew to “Invoiced” or “Paid”
- Weekly A/R aging reports and customer payment reminders
Payroll Management
- Enter new employees and update pay rates in Miter
- Review timesheets, employee notes, and geolocation flags
- Export/sort timesheets by Day/Job; identify discrepancies
- Build pivot tables by Employee and Job; send reviewed timesheets to management
- Prepare commissions and quarterly bonuses
- Prepare payroll journal; finalize payroll after approval
- Post payroll entries to QBO with correct account mapping
Certified Payroll
- Enter payroll into portals: City of LA, LAUSD, LCP Tracker, eMars
- Complete manual certified payroll forms when required
- Finalize completed projects in each portal
- Manage DIR registration, payroll entry, and project closeout
OCIP (Alliant Wrap)
- Register new jobs
- Enter payroll and finalize when project payroll is complete
Union Benefits Reporting
- Upload union job hours to CA Union (SCCL)
- Enter union benefits bill into QBO and schedule ACH payment before the 15thWorkers Comp Reporting
- Export wages by employee/job; enter into Travelers portal monthly
- Submit and pay monthly invoices
Accounts Payable
- Set up new vendors
- Enter vendor invoices and attach documents in QBO
- Process portal-based payments (Ford Motor, United Healthcare, Travelers Insurance)
- Pay vendor bills weekly or as scheduled
Qualifications
- 3+ years bookkeeping experience (construction or field-service preferred)
- Strong proficiency in QuickBooks Online
- Experience with OneCrew, Miter, Dext, or Textura (preferred)
- Certified payroll, DIR, union reporting, or OCIP experience (highly preferred)
- Strong Excel skills (pivot tables)
- High attention to detail and accuracy
- Ability to manage multiple portals and deadlines
- Strong communication and follow-up skillsJoin us to play a vital role in maintaining our organization’s financial health while supporting operational excellence!
Pay: $25.00 – $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Bookkeeper – Compliance & Operations
Company: Athenas Window Fashion
Location: Tempe
