Overview
Event Coordinator Jobs in New York, United States at MTK Resources
Title: Event Coordinator
Company: MTK Resources
Location: New York, United States
Immediate Temp need with the potential for Temp to Hire. Onsite Monday through Friday with additional scheduling accommodations for Events.
The Events Coordinator is responsible for tracking incoming event requests for internal and external events and managing the event management system. They will also coordinate small internal events, including reserving in Resource Scheduler and creating diagrams. The Coordinator will assist the Events Manager, Senior Events Managers, Associate Director, and the Executive Director with large scale events as needed
Responsibilities:
Event tracking and scheduling:
Manages incoming requests for both internal and external events. As part of this, creates and manages tracking sheet of all internal event requests submitted through EMS (event management system).
Manages and updates team staffing calendar.
Manages the company wide event scheduling program, Resource Scheduler (RS).
Prepares and distributes the weekly upcoming events report. This report includes events on the calendar for the next two weeks and is distributed to the events team. It is used to update the senior staff.
Manages materials for weekly inter-departmental events meeting, including diagrams and maintenance/security requests.
Reviews and manages the Faculty Engagement calendar with the Vice President of Institutional Partnerships and the Event Manager.
Event support and reception:
Frontline contact for incoming phone calls/walk-ins.
Manages assigned internal clients.
Supports events team in troubleshooting during events.
Performs daily checks of room setup for day’s events.
Once a week, sends out feedback survey to clients who hosted events in week prior.
Reviews surveys and provides monthly report on survey results to Executive Director of Event Management and Programming, Vice President of Institutional Partnerships, and CFO. Flags any critical issues earlier in month as needed.
Requirements:
Associate Degree (Bachelor’s Degree preferred), with two years of experience working in marketing and event/conference management.
Excellent time management and organizational skills.
Ability to work independently and as cross-functional team player.
Ability to work in a high volume /high energy environment.
Excellent interpersonal and customer service skills with a positive, solution-oriented attitude.
Excellent verbal and written communications skills.
Possess a strong attention to detail.
Ability to execute tasks in a thorough, accurate, and timely fashion while managing multiple priorities.
Advanced knowledge of Microsoft Excel application to produce reports and charts; proficiency in Microsoft
Word and PowerPoint, and proven ability to master proprietary computer-based applications and systems.
Available to regularly work flexible hours including weekends/evening
