Overview
Executive Assistant Jobs in Beverly Hills, CA at Autumn Communications
Title: Executive Assistant
Company: Autumn Communications
Location: Beverly Hills, CA
Location:Los Angeles, California (Beverly Hills)
About Autumn Communications:
Autumn Communications is a dynamic and innovative communications agency based in Los Angeles, California. We specialize in providing strategic communication solutions for clients across various industries, including entertainment, technology, fashion, and lifestyle brands. Our mission is to deliver unparalleled results through creativity, collaboration, and dedication to excellence.
Position Overview:
Autumn Communications is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to the Founder and CEO. The ideal candidate will be based in Los Angeles and will play a critical role in ensuring the CEO’s day-to-day operations run smoothly, allowing them to focus on strategic initiatives and business growth.
Responsibilities:
Calendar Management:Efficiently manage the CEO’s complex calendar, including scheduling meetings, appointments, and conference calls. Coordinate with internal and external stakeholders to ensure alignment of priorities and timely execution of commitments.
Travel Coordination:Arrange travel accommodations, including flights, accommodations, transportation, and itineraries for business trips, conferences, and events. Anticipate and address any potential travel disruptions or changes.
Communications:Serve as a gatekeeper for the CEO’s emails, phone calls, and other forms of communication. Draft and edit correspondence, presentations, and reports on behalf of the CEO. Ensure timely responses to inquiries and follow-ups.
Office Management:Maintain a well-organized and efficient office environment. Order office supplies, coordinate equipment maintenance, and oversee facilities management. Handle incoming mail and packages.
Meeting Support:Prepare meeting agendas, materials, and presentations. Attend meetings as needed to record minutes, follow up on action items, and ensure alignment with strategic objectives.
Project Assistance:Provide project management support for key initiatives led by the CEO. Coordinate cross-functional teams, track project milestones, and assist with research and analysis as needed.
Confidentiality:Handle sensitive information with the utmost discretion and confidentiality. Maintain confidentiality of proprietary information and company matters.
Special Projects:Support the CEO in various special projects and initiatives, including event planning, fundraising activities, and community engagement efforts.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
Proven experience (1-2 years) as an executive assistant or similar role supporting C-level executives.
Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
Excellent communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Discretion and confidentiality in handling sensitive information.
Flexibility to adapt to changing priorities and deadlines.
Previous experience in the communications, marketing, or media industry is a plus.
