Overview
Executive Assistant Jobs in Shah Alam, Selangor, Malaysia at BoomGrow
Title: Executive Assistant
Company: BoomGrow
Location: Shah Alam, Selangor, Malaysia
JOB DESCRIPTION
Executive Assistant
BoomGrow is a tech farming company on a mission to transform farming by producing 100% clean & nutritious goodness the community can trust.
At BoomGrow, we are on a mission to provide the best food production and solutions. Leveraging cutting-edge precision farming technology, we are bringing fresh, hyper-local, and high-quality produce closer to urban communities. Today, our impact spans multiple countries, and we collaborate with top-tier partners to introduce better ways of growing and consuming food.
Job Summary:
We are seeking a highly motivated and detail-oriented Executive Assistant with minimum 2 years of experience, to be part of the COO office. his position involves supporting various administrative and procurement functions across the company to ensure smooth operations.
Key Responsibilities:
Document Management:
Manage and organize executive files, documents, and records, ensuring confidentiality and easy access.
Prepare and maintain reports, presentations, and other important documents.
2. Expense Reporting:
Track and report on expenses, process invoices, and assist with budget management.
Ensure timely and accurate submission of expense reports.
3. Project Management Support:
Assist in the execution of special projects and initiatives.
Provide administrative support to teams as needed for project coordination.
4. Vendor Management and Sourcing:
Identify and evaluate potential vendors for various company needs.
Assist in negotiating contracts and terms with suppliers to ensure competitive pricing and quality.
Liaise with suppliers to ensure timely deliveries and resolve any issues related to procurement.
5. Research & Data Gathering:
Conduct research and gather relevant data for executive decision-making.
Prepare briefings, summaries, and reports based on findings.
Qualifications:
Minimum 2 years of relevant experience in administration.
Strong organizational skills and attention to detail.
Good communication and negotiation skills.
Proficiency in Microsoft Office, especially Excel.
