Overview

Executive Assistant Jobs in New York, NY at Danielle Frankel

Title: Executive Assistant

Company: Danielle Frankel

Location: New York, NY

A two-year role supporting the Founder & Creative Director

Reports To: Danielle Frankel Hirsch, Founder & Creative Director

Location: New York City. On-site at the studio, five days per week

Hours: Full-time. Flexibility required for evening events, travel, and time-sensitive matters

Term: Two years, with a defined path into a subsequent role

About the Studio

  • Danielle Frankel is a bridal house founded in 2017 by designer Danielle Frankel Hirsch.
  • The label works across custom design, ready-to-wear, and traditional wedding dressing within a single house, with an emphasis on craftsmanship and precise construction.

The Role

  • A two-year role as Executive Assistant to Danielle Frankel Hirsch, founder and creative director.
  • The position requires a candidate who can manage a demanding calendar and operate with executive presence.
  • The work is approximately 70% business support and 30% personal support, and the two are closely connected.
  • The primary objective is to become the authority on Danielle’s time: to understand how she works,protect her calendar, and ensure her days run without friction.
  • The role creates efficiencies across the company and facilitates communication from Danielle to internal teams and external partners.
  • Within the first three months, the Executive Assistant is expected to become a trusted and dependable source of support for the creative director.
  • Over two years, the Executive Assistant will develop the judgment and standing to carry out these responsibilities with minimal oversight.

Responsibilities

Calendar and Scheduling

  • Manage Danielle’s calendar on a daily basis, consolidating professional and personal commitments into a single schedule.
  • Triage meeting requests from internal team members, clients, press, partners, andpersonal contacts, and determine priority.
  • Apply sound judgment to when time should be held, rescheduled, or declined. Manage transitions throughout the day, including travel time between locations.

Communications

  • Read, triage, and prioritize the inbox, escalating only matters that require Danielle’s attention.
  • Draft correspondence in Danielle’s voice, with careful attention to tone.
  • Manage communications with VIP clients, press, and partners with discretion and professionalism.
  • Act as a liaison with the atelier and external partners.

Travel

  • Book domestic and international travel, including flights, ground transportation, hotels, and reservations.
  • Prepare detailed itineraries, necessary forms, and confirmations in advance.
  • Resolve issues when plans change, including rebookings and the replacement of lost documents.

Anticipatory Support

  • Develop a thorough understanding of recurring patterns and key relationships in order to anticipate needs.
  • Ensure that the logistics surrounding events, including appointments and transportation, are arranged in advance.
  • Ask the appropriate questions early so that follow-through is complete.

Personal Support (approximately 30%)

  • Manage personal appointments, errands, and household coordination as needed.
  • Coordinate holiday planning, personal and business gifting, and related logistics.
  • Integrate personal commitments into the work calendar without conflict.

Administrative and Financial

  • Manage expense reporting and allocate charges appropriately between personal and business categories.
  • Handle forms, applications, and administrative paperwork.
  • Maintain confidentiality across all sensitive matters without exception.

Qualifications

  • Demonstrated experience managing a complex, high-volume calendar. This is central to the role.
  • Executive presence, with the composure and credibility to represent Danielle to senior contacts, clients, and partners.
  • Prior experience supporting a founder, executive, or principal, preferably in a fast-paced, high-standards environment.
  • A proactive problem solver who takes ownership of tasks and sees them through to completion.
  • A fast learner who takes initiative in building their own understanding of the role and the business.
  • Resourceful and self-sufficient, able to source answers and resolve questions independently and to involve Danielle only when necessary.
  • Exceptional attention to detail.
  • Strong command of email, calendar, and the systems required to keep a principal organized.
  • Discretion and trustworthiness with confidential matters.
  • An interest in fashion, design, or the creative industries is preferred.

Trajectory

  • The position offers two years of close engagement with a founder and creative director, and a comprehensive view of how a fashion house operates.
  • The objective is for the Executive Assistant to become the individual the company trusts with Danielle’s time, and a meaningful contributor to the studio’s efficiency.
  • At the conclusion of the two years, with proven the studio will support the candidate's transition into an appropriate next role
  • The position is intended as a deliberate investment in the candidate’s development and trajectory.

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