Overview
Procurement Executive Jobs in Ho Chi Minh City, Vietnam at FANCì CLUB
Title: Procurement Executive
Company: FANCì CLUB
Location: Ho Chi Minh City, Vietnam
Role Overview
The Procurement Executive is responsible for sourcing, purchasing, and managing the supply of fabrics, trims, accessories, packaging materials, and production-related items to support FANCì CLUB’s collections and daily operations.
This role ensures materials are purchased with the right quality, cost, and lead time while maintaining strong relationships with suppliers and supporting the company’s made-to-order production model.
Key Responsibilities
Procurement & Sourcing
• Source and purchase fabrics, trims, accessories, packaging materials, and other operational supplies.
• Identify and evaluate new suppliers while maintaining relationships with existing vendors.
• Request quotations, compare pricing, negotiate commercial terms, and recommend purchasing decisions.
• Monitor market pricing and supplier performance to achieve cost efficiency without compromising quality.
Purchase Order Management
• Prepare and issue Purchase Orders (POs).
• Follow up with suppliers regarding order confirmation, production progress, and delivery schedules.
• Ensure purchased materials meet required specifications, quantities, and quality standards.
• Coordinate with suppliers to resolve delivery delays, quality issues, or shortages.
Inventory & Material Planning
• Monitor inventory levels and purchasing requirements based on production plans.
• Work closely with Production Planning to ensure material availability.
• Prevent overstock and material shortages through proper purchasing planning.
• Support seasonal purchasing plans for upcoming collections.
Documentation & Reporting
• Maintain accurate procurement records, supplier information, quotations, contracts, and purchase history.
• Ensure all purchasing documentation is complete and properly archived.
• Prepare regular procurement reports as requested.
Supplier Relationship Management
• Build long-term relationships with strategic suppliers.
• Evaluate supplier performance based on quality, pricing, delivery, and service.
• Support supplier onboarding and qualification processes.
Cross-functional Collaboration
• Coordinate closely with Design, Technical Design, Production, Warehouse, and Finance to ensure smooth procurement operations.
• Support product development by sourcing materials that meet design and technical requirements.
Requirements
• Bachelor’s degree in Supply Chain Management, Business Administration, Fashion, Textile, or a related field.
• Minimum 2 years of procurement or purchasing experience, preferably within the fashion, garment, textile, or manufacturing industry.
• Strong negotiation and supplier management skills.
• Good understanding of fabrics, trims, garment production materials, and packaging is preferred.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple purchase orders and deadlines simultaneously.
• Proficiency in Microsoft Excel and purchasing or ERP systems.
• Good communication skills in both Vietnamese and English.
• Proactive, responsible, and able to work effectively in a fast-paced environment.
Benefits
• Competitive salary based on experience.
• Performance-based bonus.
• Social, Health, and Unemployment Insurance in accordance with Vietnamese labor law.
• Annual leave and public holidays as regulated by law.
• Employee discounts on FANCì CLUB products.
• Opportunity to work in an international luxury fashion environment.
• Career development and continuous learning opportunities.
