Overview
Product Development Coordinator Jobs in New York, NY at Kulfi
Title: Product Development Coordinator
Company: Kulfi
Location: New York, NY
Product Development Coordinator
New York, NY (Hybrid) | Pay Range $66,300 – $69,500
About Kulfi
Kulfi is a fast-growing beauty brand redefining what bold, joyful beauty looks like today. Inspired by South Asian culture and created for everyone, we develop high-performance, easy-to-use products that celebrate individuality, self-expression, and color without compromise.
As we continue to grow our product portfolio, retail partnerships, and launch calendar, we're looking for a highly organized Product Development Coordinator to help keep projects on track and support the successful execution of new product launches.
About the Role
We're looking for a detail-oriented coordinator who loves beauty and thrives on organization. This role supports the Product Development team by helping manage timelines, product samples, retailer submissions, artwork routing, and project tracking.
This role reports to the Director of Product Development and works closely with Marketing, Social, Retail, Operations, and external vendors to ensure projects stay organized and deadlines are met. This is an excellent opportunity for someone who enjoys project coordination, loves process, and wants exposure to the full product development lifecycle.
What You'll DoProduct Development Coordination
- Track and manage product samples throughout the development process, including receiving, organizing, inventorying, and shipping samples to internal teams and retail partners.
- Coordinate sample requests and ensure timely delivery to stakeholders.
- Maintain the product development calendar, including retailer submission windows, sample deadlines, and key project milestones.
- Support retailer submission processes by gathering materials and ensuring deadlines are met.
- Organize and maintain the product development closet and sample library, ensuring all products, components, benchmarks, and submissions are accurately labeled and easily accessible.
- Maintain project trackers and keep product development documentation up to date.
Vendor & Project Support
- Coordinate vendor meetings and prepare follow-up notes and action items.
- Organize quotes, invoices, and project-related documentation.
- Review invoices and quotes for accuracy and follow up on discrepancies when needed.
- Assist with ongoing cost tracking and record keeping.
Artwork & File Management
- Support artwork routing and approval processes.
- Ensure final artwork files, proofs, and related documents are accurately organized and saved.
- Review artwork and packaging files against approved proofs to help identify errors or inconsistencies before production.
Cross-Functional Coordination
- Partner with Marketing, Social, Retail, Operations, and Product Development teams to support launches and key initiatives.
- Communicate project updates and follow up on outstanding action items.
- Help identify potential timeline risks and escalate concerns when appropriate.
- Ensure teams have the information and materials they need to support product launches.
Who You Are
- 2+ years experience working in a Product, Project, Operations, Administrative or similar role.
- Beauty, personal care, fashion, or CPG experience preferred, with a strong interest in learning the product development process.
- Highly organized, detailed, and able to manage multiple projects, deadlines, and shifting priorities.
- Strong project coordination skills, including maintaining trackers, timelines, calendars, and project data.
- Proficient in Google Workspace, including Sheets, Docs, Calendar, and Drive.
- Strong spreadsheet skills, with experience working with quotes, invoices, inventory, or similar data.
- Clear communicator who is comfortable working with vendors and cross-functional teams.
- Able to spot errors, inconsistencies, and missing information before they become problems.
- Resourceful, proactive, dependable, and comfortable working in a fast-paced environment.
- Able to work in our NYC office every Tuesday and Wednesday.
Why Join Us
This is an opportunity to play a key supporting role within a growing beauty brand. You'll gain exposure to every stage of the product development process while working closely with cross-functional teams and helping bring new products to market. If you love beauty, enjoy staying organized, and take pride in making sure details don't fall through the cracks, we'd love to hear from you.
Our Benefits
We offer a comprehensive benefits package designed to support your health, financial wellness, and life outside of work.
Health: Medical, Dental, and Vision
Financial: Life Insurance, Health FSA, Commuter Benefits, 401(k) with match, Annual Performance Bonus
Wellness: PTO, Sick Time, Holidays, and Wellness Reimbursement
