Overview
Production Planner Jobs in Stockholm, Stockholm County, Sweden at Malina
Title: Production Planner
Company: Malina
Location: Stockholm, Stockholm County, Sweden
Malina is looking for a Production Planner to join the production team. You’ll be the link between development, suppliers, and logistics, ensuring that all data is correct and every piece is produced on time, with care, and to the highest standards. You will also ensure that collections are delivered in line with Malina’s DNA of design and quality. You’ll work closely with our small, dedicated team and international partners, helping us maintain a smooth, responsible, and well-balanced production flow.
Responsibilities
- Production planning: manage seasonal and ongoing bulk production timelines, together with Head of Production, ensuring clear planning from development handover to delivery.
- Own and handle supplier coordination for Tier 1 and 2 suppliers and act as the day-to-day contact for suppliers and factories, following up on production status, capacity, and delivery schedules.
- Placement of bulk orders in the ERP/Centra for both pre and re-orders.
- Delivery tracking and planning: track and drive production progress to secure on-time delivery. Manage shipment tasks, schedules and special requests in collaboration with logistics, and delivery accuracy to ensure timely arrival of goods to warehouse or distribution partners.
- Continuous updating of delivery master file, BC and shipping files to ensure updated information is available for the whole company.
- Own trims and packing instructions towards suppliers. Manage material and trims flow, including booking, tracking of orders and deliveries, and consumption to ensure production readiness and avoid delays. Contribute to stock and deadstock management.
- Price negotiations: discussion with suppliers regarding bulk production price negotiations based on surcharge or large orders both on a Tier 1 and Tier 2 level, together with the HoP.
- Buying analysis according to given seasonal budgets, together with Controller and HoP.
- Sales analysis: analysis of weekly, and monthly sales trends and suggest actions based on collected data, together with the HoP and controller. Ensuring Malina’s NOOS assortment is never out of stock or over-stocked.
- System maintenance: daily maintenance and gathering of information in PLM and ERP systems to ensure constantly updated and accurate information. Transfer of information from PLM to BC and Centra. Make sure any changes after import are accurate and updated throughout all other systems.
- Information flow: ownership and maintenance of master data, including product descriptions from production which is used company-wide. Ensure that all parts of the company receive accurate and timely information regarding collections and deliveries.
- Responsible for fitting and making comments and measurement lists of all samples from PPS and QC.
- Care label and instructions management and confirmation in respective systems.
- Manage and maintain product data, including TARIC, EAN and HS codes, for each new product and collection.
- Follow up on claims with suppliers.
- Product quality and compliance follow-up. Confirmation of bulk fabric swatches, wear and wash tests, chemical testing etc.
- Sustainability administration: work with the company sustainability strategy, including options for more sustainable materials, efficient certificate management. Maintain sustainability information for internal and external use.
- Cross-functional collaboration.
About you
- 5+ years of experience in production planning, supply chain, or similar roles (preferably within fashion or textiles)
- Proficient in Excel. Experience with Business Central ERP, Delogue PLM, Centra is a plus.
- Experience in working with both DTC and Wholesale timelines and requirements.
- Technically proficient and good at data analysis
- Structured, thorough, detail-oriented, and naturally organized
- Comfortable balancing multiple timelines and priorities
- A clear communicator who builds strong relationships across teams and cultures
- Proactive and solution-driven, with a calm approach to challenges
- Good written and verbal English is a must
- This person will report to the Head of Production
What We Offer
A dynamic position in a growing company where you will play a key role in the production department and a pivotal point of contact towards other departments. This position provides the opportunity to influence the brand and work closely with a passionate team.
This is a full-time, permanent position based at Malina’s headquarters in Stockholm, with an immediate start.
We review applications on an ongoing basis, so apply as soon as possible by sending your CV and cover letter to Lina Adelöw, Head of Production, [email protected].
Please write ‘Production Planner Application’ as the subject.
