Overview
Sample Coordinator / Apparel Production Department Assistant Jobs in Los Angeles at LA-based denim company
Sample Coordinator / Apparel Production Department Assistant
This person will be the main point of contact between our internal departments and overseas vendors. The successful candidate is an excellent communicator, problem solver and multi-tasker, with the ability to manage competing priorities. Being highly adaptable is a must, as the fast-paced fashion industry is constantly evolving.
Key Responsibilities
· Request and receive all samples to/from factories.
· Must be willing & able to occasionally lift boxes & use a dolly when needed.
· Measure & review customer TOP samples to ensure they meet approved specs & quality standards before submission.
· Proactively identify sample delays or quality concerns & escalate to the team.
· Manage customer’s vendor portals to track and update sample requirements, submissions, and approvals, ensuring accurate and timely communication between internal and external partners.
· Assist in creating and issuing purchase orders, inbound shipments, and product data in ERP system.
· Support the team with bulk order follow-ups, including WIP tracking and delivery updates.
· Assist in preparing & verifying FOB shipping documentation, including packing lists & commercial invoices.
· Track / monitor all sample logs across multiple divisions and coordinate dates with vendors & internal teams to ensure samples are received timely.
· Distribute samples to departments.
· Sends out customer / factory sample packages.
· Drops off customer samples as needed.
· Own & maintain sample room organization.
· Sends Quality Assurance Reports to factories.
· Submits Allocation to factories on a weekly basis.
· Issuance of production & freight chargebacks to factories.
· Additional administrative responsibilities as needed.
Position Requirements
· At least 1 year of related work experience managing samples.
· Highly organized and able to work independently.
· Self-starter with ability to contribute wherever necessary to get the job done, even with tasks that don’t traditionally fall under the description.
· Excellent at managing conflicting priorities.
. Proficient in MS Office with good command of Excel.
· Able to effectively communicate with vendors and internal teams regularly.
. Exceptional follow-up skills and competence to analyze the work load and plan accordingly.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Experience:
- Apparel industry: 1 year (Required)
Shift availability:
- Day Shift (Required)
Work Location: In person
Title: Sample Coordinator / Apparel Production Department Assistant
Company: LA-based denim company
Location: Los Angeles
