Overview
Supply Chain Administrator – USA Jobs in New York City Metropolitan Area at Carhartt WIP (Work In Progress)
Title: Supply Chain Administrator – USA
Company: Carhartt WIP (Work In Progress)
Location: New York City Metropolitan Area
Summary:
Carhartt WIP is seeking a Supply Chain Administrator to support inbound and outbound logistics for our U.S. business. This role will coordinate shipments and inventory across 3PL and company-operated warehouse facilities, maintain accurate inventory and freight records, and support efficient, cost-effective movement of goods. This role is based in our New York office and will report to the Operations and Logistics Manager.
This will be a role heavy in data and reporting and will be a key link between our Finance and Logistics teams. The ideal candidate is organized, analytical, comfortable working across multiple systems and partners, and experienced in international freight and inventory operations.
Responsibilities:
- Coordinate inbound shipments with global shipping hubs, freight forwarders, 3PL partners, and warehouse teams.
- Monitor freight forwarder portals and maintain shipment calendars for all in-transit inventory.
- Track estimated arrival dates, delivery performance, and shipment exceptions; communicate delays and variances to relevant stakeholders.
- Maintain seasonal receiving reports, goods-in-transit reporting, and stock ledger accuracy.
- Review and process freight, import, warehousing, and carrier invoices; maintain freight cost logs and supporting documentation.
- Key liaison between Supply Chain and Finance departments to accurately track inventory, goods in transit, and 3-way match protocols.
- Serve as a day-to-day liaison with customs brokers and support import clearance processes.
- Maintain HTS code records to support accurate and efficient customs clearance.
- Conduct routine ERP audits to identify negative inventory, posting errors, transfer discrepancies, and other inventory issues.
- Manage ERP transfer orders and inventory fulfillments across retail, e-commerce, wholesale, and warehouse channels.
- Maintain quarterly inventory forecasts for 3PL partners.
- Support inventory accuracy and fulfillment performance in partnership with the Inventory and Compliance Specialist, Retail Operations Manager, warehouse teams, and 3PL partners.
- Manage multi-office UPS accounts and related shipping records.
Qualifications:
- 3 years of experience in logistics, supply chain, warehouse operations, or inventory management.
- Experience with 3PL partners, international freight forwarders, and customs brokers.
- Experience importing goods into the United States.
- Apparel, footwear, or fashion industry experience is preferred but not required.
- Familiarity with seasonal delivery calendars and apparel industry terminology is a plus.
- Comfort with finance-specific terminology and processes.
- Highly diligent with attention to detail and a high level of accuracy.
- ERP experience required; NetSuite experience is preferred.
- Advanced Excel skills, including VLOOKUPs, PivotTables, and macros.
- Strong organizational, communication, and problem-solving skills.
- Detail-oriented, resourceful, persistent, and able to manage multiple priorities.
Additional Information:
- Location: Full-time in our New York City office. Hybrid work schedule, mandated to be in the office Tuesday through Thursday.
- Reporting Structure: Direct report to the Operations and Logistics Manager.
- Compensation: $75K – $85K/year.
Carhartt WIP USA is an equal opportunity employer and is committed to creating an inclusive work environment with a diverse and talented team. We consider, hire, train, promote, and compensate regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
